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Ongoing duties after re-enrolment

Once you have re-enrolled your staff, you will have ongoing duties. Then every three years you’ll need to re-enrol certain staff again.

Each time you pay your staff you should carry out the following tasks:

Monitor the ages and earnings of your staff

You must monitor the ages and the amount you pay your staff (including new starters) to see if you need to put any of them into a pension scheme. You must put them into a pension scheme and write to them within six weeks from the day they meet the age and earnings criteria.

If you have any staff who are…

  • aged between 22 up to state pension age*
  • and earn over £10,000 per year, or £833 per month or, £192 per week

… you must put them into your pension scheme and you must both pay into it.

*If you are unsure what the state pension age is you can use the State Pension Calculator to find out.

Manage requests to leave or join your scheme

If any of your staff choose to leave your pension scheme (opt out) within one month of being re-enrolled, you need to stop taking money out of their pay and arrange a full refund of what has been paid to date. This must happen within one month of their request.

If any of your staff, who can ask to join your scheme, write to you asking to do so, you must put them into it within a month of receiving their request.

You will have to pay into the pension scheme unless they are:

  • aged 16-74
  • and earn less than £490 per month or £113 per week.

To find out how much you will need to pay you should ask your pension scheme provider.

Keep records

You must keep records of how you’ve met your legal duties, including:

  • the names and addresses of those you've put into a pension scheme
  • records that show when money was paid into the pension scheme
  • any requests to join or leave your pension scheme
  • your pension scheme reference or registry number

You must keep these records for six years except for requests to leave the pension scheme which must be kept for four years.

Your next re-enrolment

Every three years you’ll need to re-enrol certain staff. We will write to you to explain what you need to do and when you need to do it by.

Make sure you keep your contact details up to date so that we write to the right person about your ongoing and re-enrolment duties. You can update your contact details online.

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