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Key points

  • Employers must tell us how they’ve met their automatic enrolment duties by providing certain information – you can do this for them.
  • Automatic enrolment declaration is an online process.
  • You will need your client’s letter code and their PAYE reference to submit the declaration.
  • The system used to log in and manage your clients' declarations has recently changed, but your records have been retained and are still accessible.
  • If you have added 200 or more employers to your account they will not all be listed on screen, but can be found by searching for them. 
  • It’s possible to complete the declaration for multiple employers.
  • Start filling in details early on to help make sure you don’t miss the deadline.

Who can complete the declaration?

It’s the employer’s duty to complete the automatic enrolment declaration of compliance. But employers can authorise someone else to act on their behalf, if they prefer. However, it’s still the employer’s responsibility to make sure all the information provided on their behalf is true and correct.

When you first access the automatic enrolment declaration online service, you’ll need to select whether you’re declaring as the employer or if you’re acting on behalf of an employer:

  • ‘Employer’ here means anyone working within the employer organisation who is completing a declaration for only one employer.
  • If you’re completing a declaration for more than one employer within your corporate group, select ‘acting on behalf of an employer’.
  • If you don’t work within the employing organisation, for example, accountants or IFAs, select ‘acting on behalf of an employer’.

You’ll need the employer’s letter code and PAYE reference to log in and start the declaration.

Declaration if you're acting on behalf of an employer

Your client may ask you to complete the declaration of compliance for them. You can act on behalf of multiple clients using one login.

Anyone completing declarations for several employers within their corporate group can do it all on one login. This saves you having to log in multiple times and generate several different user IDs.

When you first sign up to use the automatic enrolment declaration online service on behalf of an employer, you’ll need to get your unique employer agent reference number from us. We’ll ask you to fill in a short form with your name and contact details, then we’ll email your employer agent reference number to you straight away so you can start filling in details.

Filling in information as you get it

We recommend starting the automatic enrolment declaration of compliance as early as possible.

You can add details that you already know, like the employer address and your own contact details. Add information as it becomes available, such as details about the pension scheme your client will use for automatic enrolment once they’ve set it up.

This will make it easier when it comes to submitting the declaration, particularly if your client delays automatic enrolment and there’s only a short amount of time between the end of the postponement period and your client’s declaration deadline.

Once you have added 200 or more employers to your agent account, they won't be displayed on your dashboard, but will instead be searchable to help you find them more quickly.

If your client’s declaration deadline falls on a Saturday, Sunday or public holiday, you can provide the declaration on the next working day.

Go to 'Re-enrolment'

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