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Details of print purchasing and related activity

FOI reference - FOI 2018-05-18(a)
Date - 18/05/2018


We are conducting some research on wider public sector external print spending and would like to find out the following:

  1. What is your total expenditure per annum on external print purchasing and related activity?
  2. Details of the supplier(s) used and spend with each.
  3. Details of any current in house print function and value of print produced 'in house' versus outsourced.
  4. How much of your total external print outsourced spend is procured through Crown Commercial Framework Agreements such as RM3785 Managed Print and Digital Solutions,
  5. RM921 Print Vendor Partner, RM1687 Wider Public Sector Framework, RM1063 Postal Goods and Services Framework Agreement, if so please provide values.
  6. How likely are you to utilise the new RM3785 Managed Print and Digital Solutions – LOT 2 – Tailored Managed Print Solutions for your future requirements, if not are there any reasons why?
  7. Details of when the contract(s) were last tendered and when they are due for renewal.
  8. Who within the organisation has overall responsibility for print and digital solutions?

We do not require details on internal print production, for example on multi-functional devices.


I can confirm that we hold the information you have requested.

Information we are able to supply

Please see the answers to your questions below:

  1. Approximately £25,000 (inc VAT) per annum.
  2. Two suppliers used:
    1. Allied Publicity Services (Manchester) Ltd – £15,000 per annum.
    2. One Digital (t/a Digaprint) – £10,000 per annum.
  3. No in house professional print function.
  4. Approximately 60% of external outsourced print spend is procured through Crown Commercial Framework Agreements. This equates to a value of approximately £15,000 per annum.
  5. Our requirements are met by the fully managed end to end print of LOT1.
  6. Two contracts:
    1. Allied Publicity Services (Manchester) Ltd – this contract was awarded in May 2017 and expires on 31 May 2019, although two one year options to extend exist.
    2. One Digital (t/a Digaprint) – this contract was tendered in May / June 2017 and is due for renewal in June 2020, although an option to extend the contract to June 2021 exists.
  7. There is no one person, it is split between business areas which all take responsibility for their aspect of the contract and ordering.