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Request regarding staff numbers and premises

FOI reference - FOI-3792

Date - 18 April 2019

Request

1. How many permanent, contract, agency staff (whether full or part time) do you have as at 1 April 2019.

2. What is the maximum number of staff allowed to be present in The Pension Regulator's office (Napier House) at any one time.

3. Are you expecting to expand further in numbers of staff whether permanent, contract or agency and who would need to be working in The Pension Regulator's office in Brighton in the year 1 April 2019 to 31 March 2020.

4. Is expansion of staff expected to be more than 5%, please indicate the figure that you are anticipating.

5. If the number anticipated for staff expansion exceeds the maximum capacity allowed for occupation, what alternative arrangements do you have to accommodate staff, for example adoption of a "hot desk" policy, acquiring additional space on a temporary basis, or moving to larger premises.

6. Do you already operate a 'hot desk' policy and if so, what is the ratio being used.

7. Do you own the freehold of Napier House or are you leasing.

8. If leasing, is the lease in the name of The Pensions Regulator or as a non departmental body is it held in the name of a government department eg Crown Estates, Treasury or Department of Work and Pensions.

9. If leasing, please provide details of when the lease was entered into and those terms of the lease you are able to disclose.

10. When in the lease's cycle does The Pensions Regulator need to inform the landlord that it wishes to renew the tenancy.

11. When is the next renewal date.

12. What is the annual rent payable on Napier House.

13. What are the terms of any rent review clause on Napier House.

14. When wishing to request a further renewal of the lease, does The Pensions Regulator require permission / authority from another entity eg Crown Estates, Treasury, Department of Work and Pensions, etc.

15. What is earliest and latest date that the notice period can be given by either party to terminate occupancy.

16. How long would you consider The Pensions Regulator would need to vacate and find alternative accommodation.

17. What other locations have The Pensions Regulator considered would be feasible to relocate its operation.

18. What would The Pensions Regulator's needs be in terms of building size, and does this need to be addressed at a single site, or would multiple sites be acceptable.

19. If the latter, what would be the maximum distance (by mileage or travel time) between the sites, and the minimum size for each site.

20. Has either party to the Napier lease already served notice and if yes, when are you required to vacate.

Response

I can confirm that we hold information falling within scope of your request. However, we are unable to supply some of the information requested for the reasons set out below.

Information we are able to supply

Please find below the information we hold in relation to questions noted above.

1. 617 permanent staff, 98 fixed-term contract staff and 11 temporary staff.

2. All staff.

3. Yes.

4. Yes – estimated at around 9% increase to 757 staff as of March 2020.

5. Not applicable.

6. Yes, 7:10.

7. Lease.

8. The Pensions Regulator.

9. Lease entered into on 5 July 2013 for a 10 year term.

10. Option to break at five years.

11. Lease ends on 4 July 2023.

12. £857,304 (excl VAT).

13. Rent review on 5 July 2018.

14. Cabinet Office.

15. Not Applicable.

20. No.

Information we are not able to supply

16. Not known at this time.

17. Not defined.

18. Not known at this time.

19. Not known at this time.