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Lead Administrator - Legal Team

Reporting to: Legal Team - Professional Support Lawyer
Team: Regulatory Policy, Analysis and Advice
Contract type: Permanent
Salary: Starting from £24,276 per annum dependent on skills and experience, with access to performance related pay, bonus and civil service pension scheme
Location: Brighton
Closing date: Sunday 24 October 2021

Job ref: 101228

TPR grade: 12

About us

The Pensions Regulator (TPR) is responsible for protecting workplace pensions in the UK. We work with employers and those running pensions to help people save safely for their retirement.

We have a fantastic office located in the heart of Brighton that is a short distance from the train station, shops and the sea.

We put our 700+ employees first by supporting flexible working and offering a diverse, lively and inclusive environment. This includes LGBT+ Network (PROUD), Women’s Network, BAME Network (ME) and a Disability Network, which offer supportive spaces to connect with like-minded individuals.

We are committed to making TPR a great place to work. We do all we can to support our people reach their full potential with training, secondment and development opportunities.

We are still working remotely and are transitioning to a hybrid working model by April 2022, subject to government guidelines. Please note our contractual working location is Brighton.

Role

We’re looking for a confident, proactive, articulate team player, able to learn a variety of systems to support the Legal Team’s Professional Support Lawyer (PSL) through the provision of a comprehensive and effective administrative service.

Responsibilities

  • Provide administration support and local continuous improvement work for the legal team’s PSL and others within the legal team as required.
  • Update (input content) and maintain the legal team’s knowledge site and templates in consultation with TPR lawyers/the PSL, ensuring all knowledge management documents are saved appropriately and accurately to the document management system.
  • Ensure the smooth administration of legal team knowledge management meetings and training, including coordinating timing, sending out invites, scheduling agenda items and updating action plans.
  • Identify and suggest process improvements to the line manager.
  • Undertake an administration/super user role for the legal team in relation to Sharepoint and MS teams, dealing with queries and requests.
  • Assist with administrative aspects of legal team training forecasts, subscriptions and professional memberships.
  • Provide administration support for lawyers to attend external seminars and speaking events.
  • Assist with the induction of new starters to the Legal Team.

Essential and desirable criteria

Essential

  • Ability to multi task: be flexible in approach, ability to prioritise work appropriately.
  • Excellent organisation skills.
  • Customer-focused approach with the ability to communicate effectively at all levels: providing support to the PSL and Legal Team.
  • Strong IT skills, including experience of standard IT software applications (eg Word, Excel, PowerPoint) and document management systems.
  • Attention to detail and accuracy.
  • Proactive: can do approach.
  • Knowledge or experience of working in a legal environment or Legal Team.

Desirable

  • Knowledge of Sharepoint and MS teams.
  • Law degree.

Person specification

  • Ability to prioritise and use initiative.
  • Communication skills at all levels.
  • Problem solving skills.
  • Personable and a team player.
  • Excellent customer service.

Salary and benefits

As well as a starting salary of £24,276, we offer:

  • Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
  • discretionary bonus arrangements
  • access to performance related pay progression
  • 25 days annual leave provision
  • flexible working arrangements
  • development opportunities
  • enhanced parental leave arrangements
  • a free employee assistance programme
  • an excellent office location in Brighton

How to apply

Please send your CV to recruitmentteam@tpr.gov.uk along with a covering letter, quoting ref 101228 with details of how your experience and skills meet our essential criteria and details of your notice period.

We are an inclusive employer and offer equal opportunities to all regardless of an individual’s age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex and sexual orientation.

Candidates who declare that they have a disability and who meet the essential criteria for the job will be offered an interview.

Applications will be considered on a part time and job share basis.

Please be aware we are currently holding interviews through Microsoft Teams due to COVID-19.

If you have any queries about this role, or if you have a disability and wish to request a reasonable adjustment at any stage of the recruitment process, please email recruitmentteam@tpr.gov.uk.