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Lead Specialist - Records Manager

Reporting to: Head of Data
Team: Strategy & Risk
Contract type: Permanent
Salary: From £44,969 per annum
Location: Brighton
Closing date: Wednesday 27 May 2020

Job ref: 1730

TPR grade: 7

About us

The Pensions Regulator (TPR) is responsible for protecting workplace pensions in the UK, working with employers and those running pensions to help people save safely for their retirement. We have an excellent office location in the heart of Brighton and have a diverse, lively and professional growing workforce.

We are committed to making TPR a great place to work and doing all we can to support our people to reach their full potential. Join our expanding team for the chance to be a part of the biggest change to pensions in a generation.


We're looking for an experienced Records Manager to provide high quality records management services for TPR including delivery of a records management strategy and function that meets TPR's digital approach and compliance with all TPR and legislative standards.


  • Provide operational and strategic leadership for the records management function, managing relationships with both internal and external stakeholders and contractors (the National Archives, Information Commissioner's Office, Department for Work and Pensions, third-party suppliers).
  • Oversee and support the management of TPR's electronic and physical records.
  • Co-ordinate the development and review of records management policies.
  • Oversee and monitor the levels of compliance with TPR standards and legislative requirements at enterprise and operational level, providing assurance to Executive Committee and the Data Protection Officer (advising improvements when needed).
  • Provide subject matter expert advice and consultancy to the Senior Leadership Team across TPR on all aspects of records management and information management.
  • Have ownership of document management systems; system continuity, leading design, architecture, development and transition and advise on procurement and set up of new record and information management technologies.

Essential criteria

  • In-depth, specialist knowledge of records management related legislation: Public Records, Freedom of Information and Data Protection Act, GDPR and Department for Constitutional Affairs Code of Practice.
  • In-depth understanding of SharePoint e-mail and document management capability.
  • Extensive experience in overseeing records and information management services at an enterprise level with at least three years of experience.
  • Experience of establishing an enterprise-wide programme of delivery encompassing the design, development and implementation of a records and information management function.
  • Experience of records management and information life cycle creation, storage, security, retention and destruction of documents and records applied across legacy systems and new IT systems.
  • Experience of managing and developing staff and budget management.

Person specification

  • Problem solving and analytical skills.
  • Communication skills at all levels.
  • Negotiating skills.
  • Leadership skills.
  • Ability to prioritise and use initiative.

Salary and benefits

As well as a starting salary of £44,969, we offer:

  • Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
  • discretionary bonus arrangements
  • access to performance related pay progression
  • 25 days annual leave provision
  • flexible working arrangements
  • development opportunities
  • enhanced parental leave arrangements
  • a free employee assistance programme
  • an excellent office location in Brighton

How to apply

We provide an exciting, supportive and flexible working environment, and are committed to helping our people meet their full potential.

The Pensions Regulator is an inclusive employer and offers equal opportunities to all regardless of an individual’s age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex and sexual orientation. TPR welcomes applications from the BME and LGBT communities who are currently under represented at TPR.

Candidates who declare that they have a disability and who meet the essential criteria for the job will be offered an interview.

Applications will be considered on a part time and job share basis.

Please send your CV to along with a covering letter, quoting ref 1730 with details of how your experience and skills meet our essential criteria and details of your notice period. 

Please be aware we are currently holding interviews through Skype due to COVID-19.

If you have any enquiries with regards to this role or if you have a disability and wish to request a reasonable adjustment at any stage of the recruitment process, please email