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Specialist – Executive Assistant to the CEO

Reporting to: Chief of Staff
Team: CEO Office
Contract type: Fixed term for 18 months
Salary: From £38,429 per annum
Location: Brighton
Closing date: Monday 28 September 2020

Job ref: 57731

TPR grade: 8

About us

The Pensions Regulator (TPR) is responsible for protecting workplace pensions in the UK, working with employers and those running pensions to help people save safely for their retirement. We have an excellent office location in the heart of Brighton and have a diverse, lively and professional workforce.

We are committed to making TPR a great place to work and doing all we can to support our people to reach their full potential. Join our expanding team for the chance to be a part of the biggest change to pensions in a generation.

Role

The Executive Assistant to the CEO will ensure that the CEO has everything needed to fulfil their responsibilities on a day to day basis. They will be an ambassador for the CEO with responsibility for day to day contact with internal and external stakeholders, attending meetings with the CEO as required.

The successful applicant will manage complex and highly sensitive queries and correspondence and a range of CEO communications, drafting responses working with others across the organisation

They will influence, on behalf of the CEO others across the organisation to ensure TPR’s priorities are delivered in a timely, efficient and professional manner and be an  example of TPR’s values, brand and identity.

Responsibilities

  • manage complex communications to and from the CEO both internally and externally including liaison, drafting technical correspondence and working with communications to prepare a range of different content
  • build and maintain a wide range of day to day relationships with all stakeholders, liaising effectively with all members of the TPR team as required
  • anticipate requirements and proactively gather additional information providing high quality advice to the CEO and Chief of Staff (CoS) on relevant issues as they arise
  • act as a first point of contact for those contacting the CEO’s office, handling queries and correspondence to ensure that TPR’s priorities are taken forward and those contacting us receive a prompt, high quality, professional response, including identifying any input required from across the business
  • prepare/commission and review written briefings for the CEO as required, to support internal and external engagement
  • coordinate with the CoS over all past, present and future activity so the CEO’s time is used as effectively as possible.  Provide similar support to the Chair as required
  • ensure the Executive Committee is appropriately supported, decisions are recorded and that all agreed actions are followed through maintaining an agreed audit trail working with Corporate Secretariat. Maintain a monthly CEO office plan for key internal and external activities on an annual basis
  • ensure that all Corporate Governance procedures are followed and maintain an up-to-date CEO office procedural manual alongside relevant process maps

Essential and desirable criteria

Essential

  • exceptional written and oral communication skills with excellent attention to detail
  • knowledge of regulation best principles and the role and remit of TPR
  • experience supporting at senior level
  • political awareness with ability to influence at all levels as directed
  • have demonstrable experience in setting priorities, goals, objectives and timescales
  • ability to plan ahead, reassessing workloads and priorities if situations change or able to deal with conflicting demands.
  • experience of working in pensions and/or financial and/or regulatory environment
  • able to demonstrate flexibility and to deal with ambiguity

Desirable

  • knowledge of technical pensions issues that relate to our role as regulator
  • knowledge of the pensions landscape

Person specification

  • proactive and flexible
  • can-do approach
  • ability to prioritise and use initiative
  • negotiating skills
  • calm under pressure
  • problem-solving and analytical skills
  • communication skills at all levels
  • attention to detail and accuracy
  • personable and a team player
  • excellent customer service
  • leadership skills

Salary and benefits

As well as a starting salary of £38,429, we offer:

  • Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
  • discretionary bonus arrangements
  • access to performance related pay progression
  • 25 days annual leave provision
  • flexible working arrangements
  • development opportunities
  • enhanced parental leave arrangements
  • a free employee assistance programme
  • an excellent office location in Brighton

How to apply

We provide an exciting, supportive and flexible working environment, and are committed to helping our people meet their full potential.

The Pensions Regulator is an inclusive employer and offers equal opportunities to all regardless of an individual’s age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex and sexual orientation. TPR welcomes applications from the BME and LGBT communities who are currently under represented at TPR.

Candidates who declare that they have a disability and who meet the essential criteria for the job will be offered an interview.

Applications will be considered on a part time and job share basis.

Please send your CV to recruitmentteam@tpr.gov.uk along with a covering letter, quoting ref 57731 with details of how your experience and skills meet our essential criteria and details of your notice period.

Please be aware we are currently holding interviews through Skype due to COVID-19.

If you have any enquiries with regards to this role or if you have a disability and wish to request a reasonable adjustment at any stage of the recruitment process, please email recruitmentteam@tpr.gov.uk.