Step 3. Write to your staff

You must do this within 6 weeks after your duties start date.

Within 6 weeks after your duties start date, it is your legal duty to write to all your staff individually to explain how automatic enrolment applies to them.

Whilst your pension provider may be willing to do this on your behalf, you can also amend our example letter templates below:

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On this page

• Staff who must be put into a pension scheme
• Staff who don't have to be put into a pension scheme
• Letter templates in other languages
• Staff who are being postponed

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Staff who must be put into a pension scheme

You must also include the insert when you send letters to staff who must be put into a pension scheme.

• Letter template for staff who are being put in a pension scheme but who do not receive relief taxWord 26KB, 1 page(s): Only use this template if the staff member you have enrolled does not receive tax relief on their contributions because your pension schemes uses a net pay arrangement.

See what to look for in a scheme for more information on tax relief.

Staff who don't have to be put into a pension scheme

Letter templates in other languages

You can find translated versions of our letter templates, in more than 20 languages - including Bulgarian, Polish and Romanian versions on our automatic enrolment letter templates page.

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Staff who are being postponed

There is a separate letter template if you're using postponement.

What's next?

The next step will help you complete your declaration of compliance.

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< I'm an employer who has to provide a pension  Step 4. Declare your compliance >

New: Duties timeline

We’ve created a new duties timeline that helps you work out what duties you need to do and by when. Have your duties start date* handy.

*the date your first member of staff started work.