Job ref: 230642
TPR grade: Grade 8 - Specialist
About us
More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come.
Everyone at TPR plays an important role in helping to keep more than £2 trillion of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do.
It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, Family Network, LGBT+ Network (Proud), Minority Ethnic (ME) Network and Women’s Network, which offer spaces to connect.
Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play.
We operate a hybrid working model, with regular attendance in our Brighton office to connect with colleagues across the business.
Role
We are undergoing a period of transformation within our Digital, Data and Technology (DDaT) Directorate, driving innovation and delivering meaningful impact for The Pensions Regulator (TPR), the industry, and savers across the UK. As we continue to enhance our digital and data capabilities, we are seeking an Executive Assistant to support our Executive Director (ED) of DDaT.
This role requires a proactive and autonomous individual to provide high-level administrative support, ensuring the ED’s time is effectively managed and they are well-prepared for all engagements. As a key member of the DDaT Executive Team, you will contribute to the smooth operation of the Directorate.
Acting as the primary liaison for internal and external stakeholders, you will manage communications, coordinate meetings, and handle sensitive information with discretion. You will also support project delivery, gather data to inform decisions, and work closely with the DDaT Executive and CEO office to align with organisational goals.
Responsibilities
- Administrative Support: Deliver comprehensive support to the ED, including diary management, meeting coordination, and preparation of documents and presentations to a high standard.
- Communication Management: Act as the first point of contact for internal and external stakeholders, managing emails, calls, and correspondence on behalf of the ED, often independently and with sound judgement.
- Information Management: Collect and organise relevant data to support planning and decision-making, ensuring confidentiality and accessibility.
- Planning and Meeting Coordination: Responsible for the Directorate’s Forward Planner, manage governance timelines, coordinate executive meetings and deadline management. Prepare agendas, distribute materials, track actions, and record accurate minutes.
- Relationship Management: Build and sustain effective relationships with senior leaders, staff, and external partners. Support meetings with research and briefing materials.
- Project Support: Lead small-scale projects such as away days. Assist the ED and Senior Leadership Team in prioritising initiatives, tracking progress, and reporting on outcomes.
- Confidentiality and Discretion: Handle all sensitive information with the highest level of professionalism and confidentiality.
- CEO Office Coordination: Support collaboration with the CEO office, including drafting/co-ordinating reports and contributing to corporate planning.
- Wider Directorate Support: Provide occasional support to other DDaT Directors, including cover for Executive Personal Assistants during absences.
Essential criteria
- Proven experience in executive-level support with excellent organisational, diary, and time management skills.
- A proactive, self-starting approach with the ability to anticipate needs.
- Strong written and verbal communication skills, including minute-taking and drafting complex documents.
- Ability to communicate effectively with stakeholders at all levels, maintaining discretion and professionalism.
- Experience managing small projects and interpreting complex information quickly.
- Demonstrated ability to set and monitor priorities, goals, and deadlines.
Desirable criteria
- Experience engaging with and presenting to senior stakeholders.
- Familiarity with corporate planning and reporting processes.
Person specification
- Proactive and adaptable.
- Highly organised.
- Strong prioritisation and initiative.
- Composed under pressure.
- Analytical and problem-solving skills.
- Effective communicator at all levels.
- High attention to detail and accuracy.
Salary and benefits
As well as a salary from £41,383, we offer:
- Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
- discretionary bonus arrangements
- access to performance related pay progression
- 25 days annual leave provision
- flexible working arrangements
- development opportunities
- enhanced parental leave arrangements
- a free employee assistance programme
- an excellent office location in Brighton
How to apply
To apply please email recruitmentteam@tpr.gov.uk quoting role reference number 230642 along with:
- a covering letter with details of how your skills and experience meet the role requirements
- a copy of your CV
- details of your notice period
Current TPR employees in their first 12 months of employment who want to apply for this vacancy should first contact their line manager to discuss their application.
We are an inclusive employer and offer equal opportunities regardless of an individual’s age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, and sexual orientation.
As a Disability Confident employer, we’re committed to the recruitment, employment, retention, and development of people with disabilities, and to improving their employment opportunities. Candidates who declare that they have a disability and who meet the essential criteria for the job will be offered an interview.
In accordance with Home Office guidance, the successful candidate will be required to provide their right to work in the UK before they start employment. Unfortunately, TPR is not able to offer sponsorship at the time. TPR is a UK-based organisation with a working location in Brighton, candidates must live in the UK to be employed by us.
The Pensions Regulator is an arm’s length government body and part of the public service.
Any offer of employment will be subject to the receipt of satisfactory background screening checks and criminal record checks (BPSS).
If you have any queries about this role, or if you have a disability and wish to request a reasonable adjustment at any stage of the recruitment process, please email recruitmentteam@tpr.gov.uk.