How to submit multiple declarations of compliance

If you have a number of clients that you need to complete the declaration of compliance for, you can save time by uploading a single file with multiple declarations.

By following the steps below you can add each of your clients' details to a single file and submit all of their records together through our declaration of compliance file upload service.

Sign in or create an account

1. Visit our declaration of compliance online service
2. On the declaration homepage, sign in using your client's details
3. Access the agent dashboard
4. Select 'Multiple declarations'
5. Tell us what type of file you are uploading – declaration or re-declaration
6. Choose your .csv file by selecting ‘Choose File’ 

Completing the file

The file you upload must be in CSV format and can be no more than 5MB in size – you will need to download our template (CSV, 3KB) from the declaration website and add your clients' details to this file.

You must not move, edit or delete any of the column headings in the template, as these are required for the declarations to be processed. Each row represents one declaration for one employer.

For help in completing the file take a look at our user guides. These provide a list of all the data items to be included in the declaration or re-declaration and whether they are mandatory or not. If the data item is not required the cell can be left blank.

• Declaration file upload template guide (PDF, 105kb, 16 pages)
• Re-declaration file upload template guide (PDF, 123kb, 17 pages)
• Lanlwytho ffeil - Datganiad o gydymffurfiaeth (PDF, 135kb, 16 dudalen)
• Lanlwytho ffeil - Ail-ddatganiad o gydymffurfiaeth (PDF, 137kb, 17 dudalen)

Uploading the CSV file

1. Select 'Browse', locate your file, and select 'Open'
2. Now select ‘Upload your file’ – this will automatically check that your file is formatted correctly and includes the mandatory information
3. Correct any errors in the file that have been highlighted. Repeat this step until no further errors are found and the system tells you that the file has been accepted – you will see the message
   'Your file is correctly formatted with no errors found. Please now submit this file to confirm your declaration(s) or re-declaration(s)’
4. Now that your CSV file is ready to be submitted to our system, confirm that the information you have given is correct and complete to the best of the employer's knowledge and belief. As well as confirming that you are authorised by the employer to submit this information on the employer's behalf
5. Select 'Submit declaration(s)’ or ‘Submit re-declaration(s)’ to send the file – you will be told that your file has been uploaded successfully and TPR are now checking your submitted file

Confirmation of the successful file upload

You will receive an email summarising the outcome of each declaration or re-declaration submitted. The email will list any errors with the uploaded file for each of your clients. You should receive this email within 48 hours of submitting the file(s).

If a declaration or re-declaration has not been successfully uploaded you will be provided with the error(s) of why it failed. You can then go back, correct the problem, and resubmit a new declaration or re-declaration file for that organisation.

Related content

• Complete the declaration of compliance