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Ongoing duties after re-enrolment

Once you have re-enrolled your staff, you will have ongoing duties. Then every three years you’ll need to re-enrol certain staff again.

You can use our online contributions checker to help work out your costs for each member of staff.

Each time you pay your staff you should carry out the following tasks:

Monitor the ages and earnings of your staff

You must monitor the ages and the amount you pay your staff (including new starters) to see if you need to put any of them into a pension scheme. You must put them into a pension scheme and write to them within six weeks from the day they meet the age and earnings criteria.

If you have any staff who are:

  • aged between 22 and up to state pension age*
  • and earn over £10,000 per year, or £833 per month or, £192 per week

you must put them into your pension scheme and you must both pay into it.

*If you are unsure what the state pension age is you can use the State Pension Calculator to find out.

Manage requests to leave or join your scheme

If any of your staff choose to leave your pension scheme (opt out) within one month of being put into your pension scheme for the first time, you need to stop taking money out of their pay and arrange a full refund of what has been paid to date. This must happen within one month of their request.

MoneyHelper has produced a guide for staff who are thinking of leaving their pension scheme.

If any of your staff who can ask to join your scheme, even if they’re not eligible to be automatically enrolled, write to you asking to do so, you must put them into your scheme within a month of receiving their request.

You will have to pay into the pension scheme if they are:

  • aged 16-74
  • and earn at least £520 per month or £120 per week

To find out how much you will need to pay you should ask your pension scheme provider.

Keep records

You should continue to keep records of how you’ve met your legal duties, including:

  • the names and addresses of those you've put into a pension scheme
  • records that show when money was paid into the pension scheme
  • any requests to join or leave your pension scheme
  • your pension scheme reference or registry number

You must keep these records for six years except for requests to leave the pension scheme which must be kept for four years.

Maintaining contributions

You must continue to make the payments that are due into the scheme every time you run payroll. We monitor the contributions that are paid into workplace pensions and can tell if payments that are due are not being made into your staff’s automatic enrolment scheme. We will take action if you fail to comply with your ongoing legal duties, and you may need to backdate any missed payments.

Your next steps

Every three years you'll need to re-enrol certain staff. We will write to you to explain what you need to do and when you need to do it by.

Make sure you keep your contact details up to date so that we write to the correct person about your ongoing and re-enrolment duties. Use our nominate a contact form to update your contact details or to sign up to our email alerts.